Company Policies

Latest Updated On: 24th Dec, 2025
  2. Home
  3. Company Policies

 

Coreminds Innovations Pvt Ltd

Employee Handbook: Company Policies
Smart Solutions for a Digital Tomorrow
www.coreminds.in

1. Introduction

Welcome to Coreminds Innovations Pvt Ltd. This handbook outlines the rules, values, and practices that guide our workplace. These policies are created to ensure fairness, transparency, and a productive work environment for all.

All employees are expected to read, understand, and comply with these policies.

2. Code of Conduct

  • Maintain professionalism, integrity, and respect in all interactions.

  • Avoid discrimination, harassment, or offensive behavior of any kind.

  • Comply with all company policies, project guidelines, and timelines.

  • Respect client confidentiality and company data security practices.

  • Use company resources responsibly and only for work purposes.

3. Working Hours & Attendance

  • Standard Work Hours: 9:30 AM – 6:30 PM, Monday to Friday.

  • Break Time: 1 hour lunch break (typically between 1:00 PM – 2:00 PM).

  • Employees are expected to be punctual and present throughout working hours.

  • Late arrivals or early departures should be informed and approved in advance.

4. Leave Policy

  • Annual Paid Leave: 12 days per calendar year.

  • Sick Leave: Submit medical certificates for extended sick leave. (Unpaid, for Emergencies Only)

  • Public Holidays: As per the official company calendar. (Max 10 days per year ).

  • Leave Approval: All leaves must be applied 10 days in advance and approved by the reporting manager.

  • Unapproved absence may lead to deduction or disciplinary action.

5. Remote Work / Hybrid Policy

Coreminds allows remote or hybrid work only with prior approval from the reporting manager or management. Employees working remotely must:

  • Maintain productivity and responsiveness during work hours.

  • Ensure proper communication with team members and clients.

  • Have a reliable internet connection and necessary tools.

  • Submit work reports as instructed.

6. Dress Code

  • Maintain a neat, clean, and professional appearance during work hours and client meetings.

  • Business casuals are acceptable unless otherwise instructed for meetings or events.

7. Confidentiality & Non-Disclosure

  • All employees must sign an NDA (Non-Disclosure Agreement) upon joining.

  • Do not disclose client data, project information, internal policies, or business strategies to anyone outside the company.

  • Violation of confidentiality terms can lead to legal action and termination.

8. Travel & Expense Policy

For employees who travel for official purposes:

  • All travel must be pre-approved by the reporting manager.

  • Reimbursement will be provided for actual, reasonable expenses upon submission of bills.

  • The company will cover transport, accommodation, and daily allowance as per the role and destination.

9. Performance Reviews

  • Employees will undergo quarterly reviews based on performance, attendance, attitude, and contributions.

  • Constructive feedback will be provided, and achievements will be recognized.

  • Top performers may be eligible for bonuses, promotions, or skill development programs.

10. Use of Company Property

  • Laptops, phones, and other assets issued by Coreminds must be used solely for work.

  • Employees are responsible for maintaining them in good condition.

  • Assets must be returned upon resignation, termination, or transfer.

11. Termination & Exit Policy

  • Employees are required to provide 30 days' notice in writing before resignation.

  • An exit interview will be conducted, and all clearances must be completed.

  • The final settlement will be processed after the return of all company assets and knowledge transfer.

12. Anti-Harassment Policy

  • Coreminds follows a zero-tolerance policy against any form of harassment or discrimination.

  • Any concerns should be reported confidentially to the HR department or the management.

  • All complaints will be investigated promptly and fairly.

13. Communication & Grievance Handling

  • Open communication is encouraged at all levels.

  • Employees can raise concerns or suggestions directly to their team leader or HR.

  • Grievances will be addressed respectfully and without retaliation.

14. Training & Growth

  • Employees are encouraged to attend internal and external training sessions.

  • Skill enhancement and professional development are key to individual and company growth.

  • Certifications relevant to your role may be sponsored by the company on approval.

15. Disciplinary Action

Violations of company policy, poor performance, or misconduct may lead to:

  1. Verbal or written warnings

  2. Suspension

  3. Termination of employment

16. Amendments

These policies may be reviewed and updated from time to time. 


 

We are committed to fostering a respectful, productive, and empowering workplace. Let’s grow together, support each other, and deliver outstanding solutions to our clients.

Welcome to Coreminds Innovations Pvt Ltd!